Article 1 – Name and Administrative Office of Group

The name of the group shall be the “Florida Keys HIV Community Planning Partnership” (here in referred to as the FKHCPP) for the purpose of these bylaws.  The Administrative office will be located at the Lead Agency in the designated service area for the purposes of maintenance of records and coordination of activities or at some other location as might be determined from time to time by the FKHCPP.   The Lead Agency shall also provide all clerical support for the Group, to include recording and production of minutes, copying, etc.

The FKHCPP shall be comprised of members and two standing committees that consist of the Patient Care and Prevention Committees.  Ad-Hoc Committees may also be assigned on an “as needed” basis.

Article 2 – Purpose

The mission of the FKHCPP is to develop a comprehensive plan of HIV services spanning prevention to early intervention and patient care through active, open, and inclusive community planning processes that emphasize delivery of quality and effective services to all clients and communities infected and affected by HIV within the boundaries of Monroe County, Florida: otherwise known as Area 11b.

This mission will be carried out in accordance with the guidelines specified by the Florida Department of Health (DOH) Bureau of HIV/AIDS (BOHA), Florida Community Planning Network (FCPN), Health Resources Services Administration (HRSA), Centers for Disease Control (CDC), and Substance Abuse and Mental Health Services Administration (SAMHSA). 

Section One:  Goals

1. Implement and maintain effective prevention, early intervention and patient care community planning processes.
   
2. Promote community participation as well as involvement in HIV related planning activities of Persons Living with HIV/AIDS, (PLWHA).
   
3. Maximize prevention and patient care services through effective planning and collaboration among private and governmental service providers and the community at large.
   
4. Strengthen local, state and federal collaboration in the fight against HIV disease.

Section Two:  Roles and Responsibilities

1. Develop and update as needed comprehensive HIV plans for prevention, early intervention and patient care that are consistent with ongoing as well as unmet needs identified by the annual incidence, trend, and target group analysis.

2. Assess incidence and prevalence of HIV disease and their impact on defined populations within Area 11b on an annual basis, as well as compared to the State as a whole.

3. Assess and define high risk behaviors and trends locally, tailoring prevention and patient care programs and protocols to decrease risk behaviors area wide.  This includes addressing existing cultural and socio-economic barriers.

4. Identify high risk behavior groups by race/ethnicity, gender identity, sexual orientation, and economic status and prioritize resource allocations based on these findings.

5. Assess community resources for HIV services and collaborate to advise appropriate allocation of resources.  This includes fiscal, personnel, and program resources in both public and private sectors

6. Identify quality improvement and technical assistance needs in program planning, capacity building, cost effectiveness, implementation, management and evaluation.

Article 3 – Membership

Membership in the FKHCPP is open to all interested parties, with emphasis on participation by those infected with or affected by HIV.  All efforts should be made for membership to represent the demographics of the epidemic in Area 11b, without regard to age, race/ethnicity, gender identity, sexual orientation, geographic distribution or HIV risk exposure category.  Representation from all contracted providers and partner agencies is encouraged.

Section Two:  Voting Rights

Article 4 – Officers/Elected Representatives

Section One:  Co-Chairpersons / Standing Committees

The Membership of the FKHCPP shall elect two Co-Chairpersons: one each representing Patient Care and Prevention, to serve in the following manner:

1. Represent and speak on the behalf of the Planning Partnership to BOHA, the State and Local Health Departments, CDC, HRSA, all providers, other organizations and media as appropriate.

2. Preside at and facilitate all meetings of the full body.

3. Insure all committee chairs are filled.

4. Have the authority to break a tie in votes at the FKHCPP.

5. Delegate responsibilities as appropriate to Committee chairs and members.

6. Any other duties as required to insure the success of the FKHCPP.

7. Facilitate the development of meeting agendas.                  

Representatives to the state-wide planning groups are governed by the individual bylaws of each group, the Prevention Planning Group (PPG) and the Patient Care Planning Group (PCPG).  At certain intervals, those bodies solicit nominations from the local areas for participation.  The local FKHCPP shall solicit appointment applications from the community, based on the type of seat to be filled.  Each committee is responsible for presenting those nominations to the FKHCPP Membership for approval.  Once those applications are sent to the respective State Planning Group leadership, the final appointments are made by the Chief of the BOHA. Term limits and nomination timing shall be stipulated by the statewide Patient Care and Prevention Planning Groups. 

Resignations of State Representatives are governed by each of the respective Planning Group’s bylaws.

Alternate roles are determined by each of the respective Planning Group’s bylaws.

Article 5 – Meetings

Section One:  Regular Meetings

There will be a minimum of nine regular meetings of the FKHCPP each year.  All meetings are open to the public.  As is feasible, it is recommended that at least two of the nine meetings are held at a location outside of

The annual meeting of the FKHCPP is the first meeting of the calendar year.  Election of co-chairs will take place at the annual meeting.

All business that may come before the FKHCPP membership will be addressed with an open, consensus-building decision making process.  Should consensus-building activities fail to facilitate the effective conduct of any business at hand, the Chair(s), at their discretion, may elect to conduct  a meeting or any part thereof according to the procedures established in the current edition of “Robert’s Rules of Order, Newly Revised”.  At the beginning of each meeting the Chair(s) may appoint a parliamentarian to maintain order.

Article 6 – Committees

The following Standing Committees shall meet on a regular basis to perform the business of the FKHCPP.  Each committee is responsible for producing minutes of all meetings (to include distribution to members at joint meetings) and reporting activities to the membership at regularly scheduled FKHCPP meetings.  Each committee chair is responsible for submitting agenda items to the co-chair(s) for inclusion.  Any business should be brought before the standing committee prior to presentation to the full body, for voting, whenever possible.

1.  PATIENT CARE PLANNING COMMITTEE:

The primary function of the Patient Care Committee shall be to develop and implement a Comprehensive Plan for Patient Care, which feeds into the State of Florida’s Comprehensive Plan, in cooperation with the Lead Agency. This committee shall be responsible for ensuring quality of care by all providers.   The purpose is to ensure that all persons living with HIV have access to all services for which they are eligible. Further, they shall act as an oversight group for The Ryan White Title II, General Revenue and state Housing Opportunities for People With AIDS (HOPWA) contracts, to include eligibility criteria and spending/allocation recommendations and changes. Its membership shall include PLWHA regardless of where they receive services for care, the Ryan White Title III Clinic Director or their designee and at least one representative from the Lead Agency.  

2.  PREVENTION PLANNING COMMITTEE:

This committee shall be responsible for developing and submitting the annual prevention plan to the State of Florida and implementing such in the region.  It will also facilitate and coordinate community level activities throughout the year.   Another role will be to ensure quality and quantity of prevention services offered by both public and private sources without duplicating services.  It will create a viable environment for fostering collaborative partnerships between community members.   Analyzing data and developing targeted interventions appropriate for local trends will also be accomplished.  The committees membership shall include PLWHA’s, representatives of DOH, and Community Based Organizations.

Ad-Hoc committees may be appointed by the Chair(s) as needed or requested.

Article 7 -- Amendment of By-Laws

The By-Laws of the FKHCPP may be amended by a two-thirds vote of the members present.  Any proposed changes will be submitted in writing to the members at least 30 days before the vote to change is made.